Stakeholders

Resource management In Kenya Is a key aspect that Is observed by various state organs to ensure they are well managed. These resources range from the available land for settlement to the recently discovered minerals such as the oil in Turban region. The status of these resources is usually assessed by means of aerial photographs and Intensive ground trotting. Maps are produced on GIS environment making It possible to store, retrieve and analyses various types of information very quickly.The maps together with the digitized information provide important tools to he management of the resources both natural and man-made thus providing useful overviews for planning, Implementation and monitoring. This information is vital for the government and other stake holders who are Involved In the management, exploitation and control of these resources. Land Is one of the key resources that Its management Is through the adoption of the GIS. The processes of administering and managing land over th e last over 100 years has mainly relied on a paper-based manual system.The hundreds of records generated have since posed a great challenge, and unbearable to effectively refer to scores and retrieve them. As a result therefore, the entire process has become Inefficient, time consuming, unreliable, restrictive, occasioned repetitiveness, unaccountable and costly, undermining efficiency and effectiveness in service delivery by the government departments that are responsible for this process. In order to address these daunting challenges owing to the legacy Paper-Base Systems dating back Into the 1900, there Is need for compensation In terms of allocation and management.This involves converting the existing land records into digital records that will be used electronically while the paper records are stored into an archive. The electronic records will be used in day to day transactions, while the archive records are preserved and will only be used as reference records. In terms of lan d allocation and apportioning, the Geographic Information System should be applied. This will give the accuracy and it will make the allocation process to be more effective and cost effective.Land in Kenya is regarded as the most important asset and It serves a wide range of activities ranging from the farming, settlement to being the primary factor of production for Industries and other processing businesses. Land has been always the contentious issue ever since the time of independence. The major problem in Kenya is the lack of a management plan owing to lack of reliable and up-to-date comprehensive land demarcation maps. Most of the stakeholders don't have access to Information on the changes that have occurred In the lands department in Kenya over period of time. OFF The aim of this proposal is to show how GIS specialist are able to manage captured and processed survey data concerning land distribution and allocation within the associated organization through the development of approaches to achieve information that is â€Å"GIs-ready' and eventually to disseminate the end product geopolitical data over the Internet using current geopolitical handling technology via all appropriate standards. Throughout the research the main objectives can be given as follows: To review the type and format of raw and processed survey and mapping data for the land distribution which have been stored for a long time?To construct a survey data management system to facilitate the combination of data and information from raw and processed survey data from different seamless databases and sources using GIS technique. To design a flow line and modus operandi to remodel and transform the managed survey data into GIs-ready information using contemporary geographic information application and technology. To develop an on- line geographic information system to facilitate the delivery of geopolitical data via the Web to meet the needs of corporate Intranet and demands of worldwide In ternet access. There is need for application of remote sensing and GIS technology in mapping of various areas to show the appropriate distribution, allocation and management of the land. Remote sensing and GIS are increasingly used worldwide to assist in gathering and analyzing images acquired from aircrafts, satellites and even balloons. The notable advantages of using GIS include the ability to update the information rapidly, to undertake comparative analytical work and making this information available as required.GIS in addition to providing efficient data storage and retrieval facilities also offers a cheaper option of monitoring land distribution over time. The growth of Internet access and use coupled with advancements in web eased technologies over the past decade has provided new possibilities for the access, delivery and use of geographical information system. (GIS). GIS sector has begun to recognize the importance and role of the web for the dissemination of spatial infor mation, with many GIG technology vendors now offering extended systems of Internet Map Server (M'S) to their desktop products e. . Arches, Comedic, GE Smallwood AIMS. The development of such systems has introduced and highlighted issues pertinent to the use of Geographical Information System via the web for appropriate land distribution and management. For the government to ensure it has achieved its set objects in terms of land management and distribution, there are various initiatives that have been drawn up to bring the country closer to that objective. One of these is the e-government initiative of using technology for the improvement of many services and connectivity of various products.The government should ensure that the data are stored in various seamless databases, data files and image files. These datasets should be able to serve communities who use geopolitical data and information for businesses and developments and telnets. There are a number of applications using GIS technology used in and provide specializes data according to their functions; however in many cases users or even organizations themselves need other datasets for a particular application. The main problem that faces the GIS community nowadays in Kenya and some developing countries is the missing of geopolitical data and information as well as the geopolitical data services on the land related issues. A gap exists between surveying standards and practices and those in GIS. GIS specialists had expressed that surveying community are slow in achieving map and data product, not to mention expensive and unfinished artifacts.They instead produce their own data which do not compromise to the standard of formality in which surveyors respond that clients are confused and given with incorrect norm of data as well as map. This creates misunderstanding and surveyors esteem may be challenged in term of their public mission and work. This mental disagreement at least can be tackled by some availa ble software technology which surveyors can easily incorporate their agreements and calculations into GIS databases that serve all sections and applications in an organization.Survey data should therefore be stored in a GIS environment. CONCLUSION This proposal is intended to explain how to manage survey datasets on resource management through the production of GIs-ready information using appropriate standard and computing application involved. The Government and stake holders should come together and realism there is need of training the specialist who are able to handle GIS and Remote Sensing applications. This will help during planning, monitoring and distribution of the essential resources. Stakeholders Currently, 29 floor commercial towers of GIFT have been completed and the full project is estimated to be completed by 2017. The purpose to build this huge project is to provide world class infrastructure to a broad range of finance and tech firms from different parts the country. It will comprise of Software Technology Parks of India (STEP) units, malls, Special Economic Zone (SEE), integrated townships, hotels, stock exchange, international techno park and various service units. (2011) A 50:50 Joint venture company â€Å"Gujarat International Finance Etc-City Company Limited† (GIFT) is eating this project for which I am the project manager.This company is the Joint venture of Government of Gujarat (GO) with its undertaking Gujarat Underdevelopment Company Limited (GUIDED) and International Leasing & Financial Services (IL&FS). (2011) Gujarat Under Development Company limited (GUID) assists capacity building and project implementation. And IL&FS incorporated in 1987 provides financial services for the development of core infrastructure areas. Over the years IL&FS has increased its shareholdings including State Bank of India, IRIS Corporation of Japan and ABA Dhabi Investment Authority.The aim of this project is to build a CB that will provide as a paradigm for the next world class city in terms of infrastructure, quality of life and work. It is designed as a hub for the global financial service sector showcasing business orientated growth with equity. It has the state of the art connectivity and transportation access, thus providing a better quality of life and treating it as a precious resource. GIFT would provide 5, 00,000 direct and indirect Jobs which would require 62 million square feet of real estate offices. This will attract top talent in the country who aims at living the best quality of life.GIFT is a Financial and Information Technology hub and is designed to be at par with other world class financial centers in Tokyo, Paris, London, etc. (20 14) All the best and major companies are involved in this project for electricity, piped gas, Telecoms, Air conditioning and all the basic necessities of life. The targeted business divisions of GIFT are the banking sectors, Asset management companies, IT services, BOP and KOP services. Now, for this big project to be completed different associates and consultants are part of this project which our company GIFT would be dealing with.I m the project manager and responsible for this big and important project to be completed without no delays and no failures. Every mega project has stakeholders both external and internal. Stakeholder management process conducted efficiently facilitates in improving the project. 2. 0 Stakeholders: Stakeholders are any group or individuals that are actively involved in the project and whose interest may be affected by the achievement of the corporation. These are those groups or people that have vested interest in the success of the project and environme nt within which the project operates.A majorette has group of takeovers associated throughout its lifestyle. The composition of stakeholders varies from project to project. Stakeholders are classified according to their relationship to the project. Rodgers 2000) 2. 1 Internal stakeholders: Internal stakeholders are the primary stakeholders that are directly, financially and legally associated with the project. They can be project owners, client organization, project management team, customer user, employees and financial creditors. Internal stakeholders are formally connected with the project. 2. External stakeholders: External stakeholders are the secondary stakeholders that do not have a ramifications associated with the project and are not directly employed by the company. They may comprise of customers, clients, wholesalers, local and national government bodies, social and political organizations, nearby residents, media, social services, etc. 3. 0 Identification of GIFT Stakeho lders: stakeholders associated with it. 3. 1 The Promoters: Gujarat Urban Development Company Limited (GUID) which is government body that assists the state government for the urban development and formulation of policies.This stakeholder would facilitate sustainable development of urban areas for achieving high living standards. Infrastructure Leasing and Financial Services (IL&FS) is another promoter for this project that was promoted by Central Bank of India (CB), Housing Development Finance Corporation Limited (HEAD) and Unit Trust of India (UT'). They focus on core development areas with their financial services. 3. 2 The Associates: East China Architectural Design Institute (ACADIA) and Firewood India Put Limited are responsible for the design and architecture of the GIFT.McKinney and Company, Jones Lang Losable Meghan and McMahon & Tabor are responsible for market demand assistance. Hewitt has been assigned for the talent demand assessment. British Telecoms is responsible for CIT services and its applications. ABA group of Switzerland will be responsible for supplying electricity and setting up of power grids. (2011) The general public, local public of Gujarat, local and national level bodies of Gujarat, media, nearby residents to the location of the project and social services like schools, hospitals fall under stakeholders of this project. . 0 Classification of GIFT stakeholders: There are a lot of stakeholders for this project as GIFT has asked for the services from different sectors for the successful completion of the project yielding maximum infinite. And there are important as well as less important stakeholders. The role of the project manager is not only to understand the technical specifications and features but also the people associated with it, links between the technology, environment and communities associated with it..As the project manager for the company, I have to deal them with all at some stage or the other. Stakeholders for my comp any are categorized on the scale of interest and power ranging from low level to high level. They are assessed according to their level of interest compared to the power they possess to exercise those interests. 4. Stakeholder Matrix: Below is the Stakeholder matrix describing the different types of stakeholders according to their interests and power in this project. (Oleander 2006) Stakeholder Matrix 5. Engagement with the stakeholders: Large scale projects sometimes easily fail when we neglect to engage the key stakeholders of the project. Project managers and teams spend months and years to complete a project but fails due to the insufficient shortages of internal and external resources. The key is to follow a systematic approach for engaging with the stakeholders at various levels depending on their importance. It is important to view he stakeholder landscape from multiple dimensions, inside and outside the organization. (Sahara 2008) 1.Key Stakeholders: High interest and high p ower The key stakeholders mentioned in the table are the first and foremost ones I as a project manager have to satisfy them as they have the power to affect the company and a high degree of likelihood that they will use their power. Gujarat International of India and state government have to be communicated effectively and correctly to take approvals for the legal formalities. Gujarat Urban Development Authority is one of the key stakeholders for acquisition of land. Before the start of the project all the legal permissions and formalities has to be done.For approval of Special Economic Zones (SEE), Ministry of Commerce (Gobo. Of India) is another important stakeholder. (2014) GAUD, central Civil Aviation department, environmentalists and micro zoning are some more key players that have the highest interests and power for the project to be initiated and completed. So having formal meetings, permissions and approvals for the same have to be done at early stages for the kick start of the project. These stakeholders are directly involved with setting program vision and goals for overall aerogram leadership and management.These stakeholders have the power to formally instruct change and even can stop the work. So, the senior government officials of the Gujarat Urban Development Company Limited (GUIDED) and Infrastructure Leasing & Financial Services (IL) have to be informed at every stage in the project for their approval. The Coo's and COO's of both the companies are directly involved at early stage because ultimately they are responsible for the successful completion of the project. The second and important stakeholders of these kinds are the associates associated with the project. They are big shot impasses that are the best in their fields.They have the say in every new building or tower of GIFT that has to be built. These are: Consortium of Firewood India Put. Ltd. And East China Architectural Design Institute (DEAD) which are responsible for the design of t he entire project. So the officials of these companies are involved at every stage for further development of the project. Market Demand Assessment companies (McKinney & Company). British Telecoms for CIT services have been appointed for the IT services and its applications. ABA group of Switzerland is responsible for the power management and power grids.Communications 2013) The services of these companies have been hired by or company at a very high cost due to their excellence in their respective fields. These companies won't stake their reputation for the sake of money and profits made by them in this project. If something goes wrong, they will have the bad name in the industry and may affect worldwide reputation. So they have the highest power and interests and affect the overall development of the project. They have the say at every stage of the project and their advice and suggestions on the project is essential as they will be assessing this entire city.These stakeholders hav e the highest power and interests and their decisions will impact significantly on the project. 2. Keeping stakeholders satisfied: High power but low interests These types of stakeholders have high powers and may not realize the degree of effect they have over the company and therefore must be kept satisfied. For our company the sub-contractors and suppliers constitute these types of stakeholders. Consultation is being taken from the multinational companies but the material will be supplied by the local suppliers and sub-contractors. Every constructional project requires the resources for land placement and buildings.These may include building material, electric components, sewage components, CIT material, power supply material and many more. Most of the materials come from local suppliers and national suppliers and company relies on them for the material. These have high impact on the company but are not aware of the any events taking place and hence these have to be kept satisfied . Similarly, the sub-contractors that supplies labor and workforce constitutes these types of stakeholders. The unions and workforce involved in the construction of the Gujarat International Finance Etc-city are heavily involved in the reject.Our company pays them their wages and salary as suitable to the sub- contractors and they are happy with this. They don't much care about what is happening in the company and when the project will be completed. As long as they get the wages, they are satisfied and keep on working for this entire project. The meetings with the head of the sub-contractor take on a weekly basis as they are mainly concerned with the salaries and wages of their workforce. Similarly, the suppliers for our project supply the material from their stock houses and ware houses and are not aware of any events.Although the material requirement matters he most in a project, but our company pays our suppliers in a timely manner and they are satisfied. So, these kind of stakeh olders have high powers in terms of workforce and building material and have to be kept satisfied. 3. Keeping stakeholders informed: High interest low power These type of stakeholders although have a high interest but has little power to exercise control so they can be maintained through the management of information to keep them informed about the company events.As our company is heading this GIFT project, there are a number of banks and financial companies associated with s. Involving them in every important meeting may lead to confusions which can cause delay in the project. As our company holds different events every month about the new allotments, offers and schemes, these financial banks and authorities can be informed and hence can be kept at a distance. 4. Minimal Effort stakeholders: Low power low interest This type of stakeholders poses no threat to the company due to lack of both power and interest.Our company pays very less focus on this group. These are not directly rel ated to the project but may general interest in the program's outcome. For our reject which in the state of Gujarat, the local social groups, local communities, social services (schools, hospitals, etc), nearby residents, and pressure groups falls under this category. There are different Gujarat Government Departments that may interfere with the project.The meetings with these stakeholders can be held once in 6 months as our company poses no threat from them. A minimum effort is required on them and not much time is wasted on these stakeholders. 5. 1 Stakeholders influence on project lifestyle: Table below summarizes how the project manager approaches different stakeholders n context of their individual relationships. The effect of project life cycle perceived by project manager is done on four main spheres namely: decision making; time; cost and environment.Every sphere is given a rating on the scale from 1-5: 1=Extremely weak; 2=Weak; 3=Neutral; 4=Strong; 5=Extremely strong Table: Stakeholders ranking based on the influence on four project spheres Stakeholder rank Time Cost Environment Project Manager (GUIDED) 4 5 Promoters 2 Associates Contractors 3 Government Authorities ;appliers Trade associations 6 Local Communities 6. 0 Risk Assessment and Management: It is impossible to specify all the risks that arise from development of construction projects. Our project Gujarat International Finance Etc-city (GIFT ) is a billion dollar project and has all kinds of risks associated with it.And as a project manager for this project I would try to manage risks in order to achieve the project objectives in terms of cost, quality, time, safety and environment. There are different types of risks associated which I have classified them into three parts: 1 . Conventional Risks: Reasons Fire Messy storage of wood, use of flammable liquid, use of plastics, welding works, cigarette buds, electric material, etc†¦ Lightning Atmospheric electricity, lightning conductors. Ex plosions Temporary transforms for electricity supply, boilers and compressors. 2.Catastrophic Risks: These risks are known as unforeseen risks and not in our hands as they are consider as Acts of God. They can be: Winds, storms and cyclones Taking not into account the climatic conditions of the construction site. Floods and water induced damages GIFT sits at the banks of Substrata river. Insufficient consideration of the hydrological and meteorological conditions, lack of drainages and scarcity of diversion channels. Earthquakes Seismic in the area not taken into consideration. Ground subsidence and rock falls Lack of good egotistical study, pockets in deeper layers of ground, increase in 3.Risks related to project activities: Cost related risks Tight project schedule, client variation, price inflation of materials, government approvals formalities, dispute occurrence, inaccurate cost estimate and program scheduling. Time related risks Bureaucracy of government, high performance and quality expectations, incomplete approvals of documents. Quality related risks Unsuitable construction planning, variations in construction programs, defects in organism, unskillful and negligence. Environment related risk Low management consultancy, unavailability of environmentalists, noise, sound and air pollution.Safety related risks Scarcity of skilled labor, lack of coordination between project participants, order and cleanliness, unavailability of portable fire extinguishers, etc. So as a project manager I have identified what all risks are involved in construction of GIFT. Risk Management is a procedure of looking at various risks and determining how each should be treated. Tight project schedule is a significant risk related to the project delivery. As time and cost are always related to each other I will prepare a practical schedule allowing a sufficient time to accommodate all design and construction activities.I will establish a team to obtain approval from government a gencies and prepare project reports efficiently. For the design to be accurate and according to the requirements, I will ask the design team I. E. DEAD which is hired for design and development to understand the client's requirement and establish an effective communication plan. Involving the contractors and sub-contractors at early stage can minimize the inaccuracy. Ground testing, soil testing, bore hole and survey tit government agencies would be conducted to reduce unexpected risks.Lack of coordination between project participants leads to chaos and confusion among management teams. A skilled manager would be appointed to manage conflicts between team and program coordination. I would discuss with teams and negotiate with project managers for any design variations or problems in construction. The sub-contractors allocate their manpower to other projects and resources at the same time to maximize profit. So, the sub-contractor would be chosen in such a way that his manpower is de dicated to our only GIFT project so that there is no scarcity of Barbour and man force. Dry Patrick) Gujarat government forms a major role in this project. Maintaining close relationships with government agencies and local government makes the environment friendly and cordial from both the sides. Our project has the top-most officials involved from both the Gujarat government and from International Leasing & Financial Services Limited (IL). These government officials are from the department of Indian Administrative Services (AS). (2011) They affect the development of the project. To sum up, dealing and managing all the risks in our project (GIFT) would result in building a modern India and a world class infrastructure. . 0 Legal liabilities of GIFT: Every government project in India has to abide by the Indian government rules and regulations. GIFT is a mega project been built in Gujarat. It falls under the Jurisdiction of State Government of Gujarat. GIFT is implemented by GIFT whic h is a Joint venture company between the Government of Gujarat (GO) represented by GIG-CDC and Infrastructure Leasing and Financial Services Construction in India is prone to some form of conflicts and disputes resulting in litigation. Inefficient documentation and project management often results in disputes amongst developers, project manager and contractors.One problem with construction litigation in India is that it is time consuming and courts are not equipped to handle the technical issues emanating from construction contracts. There are various legal liabilities regarding the construction matters. L, as a project manager will take all these legal formalities into account and resolve them at the early stage to prevent delay in the project. Arbitration centre in India known as Construction Industry Arbitration Council (CIA)(2010) is set up by the Construction Industry Development Council, India (CDC) in co-operation with the Singapore International ArbitrationCentre (ASIA) for institutional mechanism for resolution of construction and infrastructure related disputes. So, as a project manager working with Gujarat International Financial Etc-city Limited, I with my full efforts and awareness would work in building this next generation world for our country, the first of its kind in India. 8. 0 References: (2010). (2011). â€Å"Construction Industry Arbitration Council (CIA). † From http://www. CIA. In/. ASSOCIATES. † from http://gift]art. In/gift/partners-advisors. Asps. â€Å"Management. † from http://gift]art. In/management/management. Asps.